Under the guidance of the Indiana Department of Transportation (INDOT), the Madison County Council of Governments (MCCOG) is now required to conduct quarterly meetings to track all federally-funded transportation-related projects. The intent of this federal requirement is to do (1) Improve Communication, (2) Ensure Projects Stay on Budget, (3) Ensure Schedule Stays on Track, and (4) Makes the QTR Planning Process Easier to Understand. 

The Quarterly Tracking Process will consist of a single meeting each quarter with MCCOG staff during the month following each quarter (April, July, October, January). Meeting schedules will be provided as they become available.  A copy of the Quarterly Tracking Policy can be found below.

Each Local Public Agency (LPA) is required to have at least one Employee in Responsible Charge (ERC), certified by INDOT. Both the LPA ERC and Consultant ERC for each project are required to attend these meetings. Attendance is mandatory.

Prior to each quarterly meeting, each LPA will be required to complete and submit two (2) forms for each project: (1) LPA Quarterly Project Update Form and (2) Milestones Form. These forms must be completed digitally and submitted digitally to dave@heartlandmpo.org. 

For additional questions, please contact David Benefiel.